6 posts tagged “web conferencing”
Managing human resource has always been a challenging task for the organizations. Globalization has further added the complications to this challenge. As the organizations are expanding beyond their aboriginal contours, there is a dire need of a technology or a set of technologies which will assist HR managers to keep up with their workforce from their main workstation.
This epochal demand has so far effectively met by the tool of Web Conferencing.Web Conferencing Solution really proved to be functional in monitoring the huge workforce which is well beyond physical reach of HR managers. Web Conferencing also facilitates the managers to recruit fresh and competent talents from their operational site without taking the hassles of traveling across the borders. Web Conferencing Solution also lets the various components of the organization to coordinate in major HR initiatives in a more productive manner. It also facilitates conducting of urgent and essential training programs in a cohesive way. Web conferencing solutions have served as boon in 360 degree performance appraisal in case distributed work forces.
Distance learning has been increasingly becoming the preferred medium of education among a lot of people. It is popular because it allows students to work or engage in other activities and avoid daily travel to institute. However, traditionally, distance learning involves certain fixed hours of face-to-face interaction between students and their mentors. But due to issues such as shortage of time and distance, many students could not manage to attend such classes which used to bear upon the quality of the education received. But with modern technologies like web conferencing and presentation softwares in place, this problem can be easily addressed now. It is proving to be a real boon to the retired, the disabled and people in far flung areas as it gives them an opportunity to pursue education at a place and time of their convenience.
Web conferencing allows students and their mentors to interact in a real time environment. The presentation software combines both audio and video components, providing a unique, innovative and collaborative learning experience to the students. It is capable of delivering online simulation activities, case studies, presentations, spreadsheets, lectures and all other kind of support needed to impart instructions. Therefore, it is quite evident that web conferencing and interactive presentation softwares have revolutionized the way education has been imparted over the years. They have overcome time, distance and cost barriers. A large number of universities all around the world are rapidly adopting this technology to spread their reach and better connect to their students.
It is often said that one should learn the tricks before they master the trade. Understanding the technology behind web conferencing becomes even more imperative as it is an interactive interface between people, online. It requires managing yourself, your presentation as well as the technology as the web makes it possible to have a real-time conversation. During web conferencing, the other person can very well judge your movements. You cannot fumble, and if you do, you might possibly end up losing your client or making a fool out of yourself.
A thorough understanding and practicing how to manage the conference would help you concentrate more on your web presentation. It will make you more confident as you will know how to control the things. You can provide your participants a smoother flow of events rather than having to stop in between to think what buttons to press next.
It is same as a professor would come prepared with his slides and OHP in the class, rather than go haywire and waste everybody's precious time. Prior understanding also leaves an impression that you are well organized and have done your homework well. It would tell your client or your participants at the other end that you have really put in efforts and that would show in your poised virtual appearance and confident presentation.
Collaboration is the keyword in the success of any enterprise that works in terms of small groups of highly resourceful individuals. In case of small and medium enterprises collaboration is even more important as these enterprises generally have various resource constraints.
Small and medium enterprises generally require intra-group and inter- group collaborations. Such collaborations are necessarily woven around the concept of web conferencing that enables collaborations at micro, meso and macro levels and bridges spatial and temporal differences.
One of the latest state-of-the-art tools that enable organization wide web conferencing is TurboMeeting 500. It ensures secure collaboration and a reliable connectivity. TurboMeeting 500 supports a maximum capacity of 20 meeting rooms with up to 100 concurrent users. However the default capacity has been set at 5 meeting rooms and 20 concurrent users. View-only without download feature, chat and file transfer facility makes TurboMeeting-500 ideally suitable for web conferencing needs of small and medium size organizations.
It supports 10/100MB Ethernet networks and involves an installation
procedure that is a breeze. With 9”x6”x1.4” dimensions and 2.4 lbs weight it is
quite compact too.
With TurboMeeting-500, several teams at different locations can interact in instantaneous net meetings without any constraint on downloads or for that matter on any security issue and thereby produce a synergy that is the hallmark of resourceful collaboration.
Web conferencing has ensured a cost effective and hassle free interaction medium for business houses. However, flow of confidential company information over a medium that is vulnerable to hackers and rivals has raised certain pertinent security issues.
At the same time the rapidly evolving technology has ensured numerous ways in which companies can protect data while retaining the cost-cutting and freedom offered by Web conferencing. During a Web conferencing session, data is stored temporarily on a shared Internet server. The main risk of Web conferencing involves the possibility that this data may leak beyond the intended realm of the conference.
Measures such as non-persistent data flow, Secure Socket Layer (SSL) encryption, and intrusion control are essential for protecting data that is transmitted during a secure webconference. This three-pronged approach appreciably minimizes the chances of an information leak.
Various vendors are making persistent efforts to address security concerns. Among them Rhub’s of TurboMeeting products is credited with providing one of the most advanced secure web conferencing mechanism by ensuring access security, that is, preventing unauthorized access, by way of an affordable on-premise solution.
The world may have become a smaller place, but the distances continue to remain the same. Corporations that need live communication between its employees are finding it difficult to manage their relations due travel and time constrictions. This has lead to acute focus on web conferencing which forms an essential part of the evolving theme of Unified Communications.
More and more enterprises are taking up web conferencing as the prime means of communication between its overseas divisions, permitting them to reduce costs on travel and allowing them more flexibility in communication. However, the percentage of small scale enterprises taking up this tool is lesser in comparison to the large scale organizations. Nevertheless, in the year 2007, users of web conferencing have us
ed more than one Web Conferencing tool to initiate communication with their clients and employees. The numbers of web conferencing tool users have also gone up. The web conferencing software vendors have also experience a boom, with the major web conferencing software vendors clocking more than 10 million deployed clients.
With a slow economy in the future, the prospects of web conferencing is also getting better; as the diminution of traveling charges and the promptness in communication allows for smoother working of the whole organization.
